Advantage Dirt Contracting
Equipment inspections
How the system works · what the addresses are · how to put it on your device
Every machine in the fleet has its own inspection form. You fill it out on a phone,
tablet or computer, tap one button, and the inspection is filed: a PDF lands in the
shop's inbox and the machine's record updates so everyone can see it was done.
There is no login and no app to install. It's a website. Anyone with the address
can use it, and anyone can put their own name in as the inspector.
The addresses
Everything lives under adcinspection.com.
Only the first one is worth memorising — the rest you get to by tapping.
If you had the old
adc-inspections.netlify.app address saved, it still works —
it just points here now. No rush to change it, but the short one is easier to type
on an iPad.
Do an inspection
The machine list. Find the unit number, tap Open form.
adcinspection.com
What's due, overdue, or tagged out
The status board — all 115 machines, worst first. This is the one for brass.
adcinspection.com/fleet
One machine's history
Every inspection ever filed on that unit, newest first. Tap any line to open its PDF.
adcinspection.com/history/C210
Swap C210 for any unit number — or just tap the machine on the status board.
Everything one person inspected
A flat list of one inspector's work, with tap-through to the PDFs.
adcinspection.com/inspector/Dave G
Easiest way in is the "By inspector" dropdown on the status board.
What's been deleted
Read-only record of any inspection removed, by whom, and when.
Nothing disappears without a trace.
adcinspection.com/removals
Doing an inspection
- Open the machine's form. From the machine list, find the unit number and
tap Open form. Each form is built for that specific machine — a dozer form
doesn't ask about outriggers.
- Fill in the header. Hours, date, your name, location, and the work
order number.
No work order assigned? Tap the "No work order — use MF-01" button
right under the field. MF-01 is the shop's standing code for an inspection done
without a work order. The field won't let you past without something in it, and
MF-01 is the correct answer when there's nothing to put.
- Work down the list. Every item gets Pass, Fail, or N/A.
Add a note where it's useful, and photos where a picture says it faster. Photos go
into the PDF automatically — no separate emailing of pictures.
- Write up the fails. Marking an item Fail creates a defect card further down
the page. Fill in severity, what needs doing, and who you told. This is what gets
turned into a work order in the main system, so it's worth the extra minute.
- Make the call. At the bottom, pick one:
- Released — good to work.
- Restricted — usable, but with limits. Say what
in the defect log.
- Tagged out — do not operate. This shoots the
machine to the top of the status board in red.
- Sign it, then tap the big yellow File inspection
button. That one button does everything: emails the PDF to the shop and files the
inspection so it shows on the status board. When it works the button says
Filed ✓. That's your confirmation — if you don't see it, it didn't file.
Nothing else pops up; that's normal.
The two buttons at the bottom
The bar at the bottom of the form stays with you as you scroll. There are only two
buttons on it, and that's on purpose:
- File inspection (yellow) — finishes the job. Emails it, files it, done.
Watch what it says afterwards:
- Filed ✓ — everything worked. Walk away.
- Filed ✓ — no email — the record is on the board, but the email
didn't send. The inspection isn't lost. Mention it to Dave.
- NOT FILED (turns red, with a popup) — it didn't reach the system.
Your entries are still on the device. Get into signal and tap it again.
- New inspection — wipes the form to start the next one. It asks first.
More… underneath opens Save a copy, Print, Copy report,
Backup and Restore. Most people never need them. Save a copy puts the PDF on your
own device — that's the only thing that opens a share or download box, and only when you
ask for it. Print gives you a paper copy; Backup writes a file you can Restore onto
another device if one dies mid-inspection.
If you see a red "Already filed" banner
It means the form still has the last inspection in it — every answer, every photo.
Tap New inspection before you start, or you'll be looking at someone else's
answers and filing them as today's.
The banner won't go away on its own, and that's deliberate.
It clears when you tap New inspection.
Reading the status board
Machines are sorted by how much they need attention — worst at the top. You never
have to hunt for the problems; they come to you.
| Shows as | Means |
|---|
| Tagged out |
Last inspection said do not operate. Always top of the list, whatever the date. |
| Never inspected |
Nothing on file yet for that machine. |
| Overdue |
More than 90 days since the last inspection. |
| Due soon |
80 days or more — start thinking about it. |
| Current |
Inspected inside the last 80 days. Nothing to do. |
The interval is 90 days across the whole fleet. Tap any machine to see its full
history and open the PDFs.
Putting it on your home screen
Worth two minutes. It gives you an icon that opens straight to the machine list —
no typing the address, no hunting through browser tabs.
iPad / iPhone
- Open Safari (this doesn't work in Chrome on iOS) and go to
adcinspection.com
- Tap the Share button — the square with the arrow coming out of it, at the
top or bottom of the screen depending on your model.
- Scroll down the list and tap Add to Home Screen.
- Name it something short — Inspections — and tap Add.
You'll get an icon with the rest of your apps. Do the same on
/fleet if you want the status board one tap away too.
Android
- Open Chrome and go to adcinspection.com
- Tap the three dots in the top right corner.
- Tap Add to Home screen (on some phones it's Install app — same thing).
- Name it Inspections and confirm.
Windows PC
Two ways, both fine:
- Desktop shortcut: in Chrome or Edge, drag the padlock icon from the address
bar straight onto your desktop.
- App-style: in Chrome, click the three dots → Cast, save and share →
Install page as app. In Edge it's the three dots → Apps →
Install this site as an app. This opens it in its own window with no browser
clutter, which is nicer on a shop computer.
Worth knowing
- Your work saves as you go, to the device you're using. Close the form by
accident and it's still there when you come back. But it saves to
that device only — start an inspection on one iPad, finish it on the same
iPad.
- Anyone can inspect. Type your name in the Inspector field. First time you
file one, your name joins the "By inspector" dropdown automatically. No accounts,
no setup.
- Patchy signal: the form keeps working — everything you tap is saved on the
device as you go. What changes is the ending. Usually you'll get the red
NOT FILED popup: nothing is lost, get back into signal and tap
File inspection again. On a device that has never opened a form before, with no
signal at all, you may instead get the print dialog — that means it couldn't even build
the PDF. Either way the inspection is still on the device and still needs filing once
you have signal.
- Deleting is possible but never quiet. Removing an inspection from a
machine's history requires typing your name, and it's written to the removal log
with your name and the time.
- Photos live in the PDF. There's no separate photo library to manage.
If something's wrong
| What you see | What to do |
|---|
| Button says NOT FILED |
Check your signal and tap File inspection again. Filing twice in a row is
harmless — it won't create a duplicate. Nothing you typed is lost in the meantime. |
| Button says Filed ✓ — no email |
Nothing for you to do — the inspection is filed and on the board. It means the
email side is broken; tell Dave so it gets fixed. |
| Machine isn't on the status board |
Every machine should be listed, uninspected ones included. If one is genuinely
missing, it's not in the roster — flag it. |
| An inspection is missing from history |
Check the removal log at /removals — it'll say who took
it out and when. |
| Wrong machine's form opened |
Go back to the machine list and check the unit number. The form is machine-specific;
the unit number is at the top of every form. |